Charles Benayon

Founder & CEO of Aspiria


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Body Language in the Workplace – Does it Really Make a Difference?

Screen Shot 2016-04-19 at 8.48.33 AM.pngSometimes, it’s what you don’t say that speaks volumes.

When it comes to communicating with employees, body language can convey both positive and negative messages, often unbeknownst to you. In your role as leader within your workplace, it is possible to create and nurture a positive work environment by being aware of simple ways your body language can be effectively used.

I would like to share with you some ways that you could start immediately in developing a workspace that encourages positivity and teamwork:

  1. Valuing Input

You may have an open-door policy in place, but when an employee comes to you to share their ideas and issues, how you position yourself when listening to them can express that their input is welcomed. When seated, ensure that your arms are at your sides or on your desk and not crossed, and facing them with maintained eye contact. It is about maintaining an “open” stance to show an open mind to hearing what they have to say. When an employee feels valued, loyalty increases.

  1. Mirroring

As employers, we want our employees to feel connected and engaged in their work. Mirroring another’s body language is a powerful way you can create a bond and show acceptance. By “copying” their posture, facial expressions, seating position, gestures, or tone of voice, you are building an unconscious rapport that makes the other person feel “liked”. The key is to not immediately do the same gesture but rather, wait a minute or two, so the movement or expression is delayed and has the intended “subconscious” effect, without mocking. Feeling a sense of belonging can elevate their motivation, and mirroring can help to create this feeling.

  1. Initial Impressions

When meeting a new employee, offering a firm handshake and a warm smile can make a great first impression. Doing so can help create a relaxed atmosphere for those who are nervous, as well as speaking at a moderate pace. Speaking at a speed that is faster than the other person can enhance a feeling of pressure, and a relaxed tone and pace can help to alleviate any tension or awkwardness and give a good impression of the company at this early stage.

  1. Pay Attention to Signs

Happy and healthy employees can reduce turnover, and so it is important for you to ensure the well-being of your staff. Although certain physical gestures and expressions can indicate underlying conditions, be aware of how employees are sitting (leaning back in their chair or slumped over), avoiding eye contact, keeping their cellphone up as a “wall” between another person during a conversation, eye-rolling, are just some possible indications of unhappiness in the workplace. It is important to be mindful of whether staff consists of millennials or baby-boomers, as generational differences may affect how their body language expresses their feelings. Being able to recognize the signs is important to ensure that the proper supports are in place, such as an EAP, to increase employee satisfaction and dedication.

By becoming aware of the ways thoughts and feelings can be non-verbally expressed, you will be able to encourage a supportive and positive work environment.

How do you use body language when communicating with employees? Are there any ways you could improve your body language? Would you be able to recognize differences in your employees’ body language?

 

 


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Are you listening to me?

deep convo

If you were to poll the employees in your office, you would find that most people believe they are great listeners. They spend most of their day on the phone, communicating with colleagues and giving and receiving instructions. They’ve been listening all their lives – of course they would be good at it! Take the quiz I’ve compiled and see how many of these phrases sound like you:

1. Sometimes I find it easier to concentrate on listening to someone when I am doing something with my hands.

2. In order to contribute to the conversation, I tell a story I think is similar to the one the person is telling.

3. In order to help the person I’m talking to feel heard, I assure them,“I know exactly how you feel”.

4. I try not to distract the person I’m listening to by nodding, gesturing or interrupting their story with “mm-hmm’s” and “uh-huh’s”.

5. I want to be able to offer the best advice possible, so I often think of what I’m going to say while the other person is talking so I don’t forget.

6. To show that we have a close relationship and that I’m on the same page as them, I will often find myself finishing his or her sentence for them.

7. A silence while someone is sharing something important is never good – I try to fill silences as often as I can. 

How did you do on this quiz? Are you a good listener?

I won’t deceive you any longer. This quiz was compiled to demonstrate exactly what good listeners do NOT do. But the behaviours listed above don’t seem all that bad, you might be thinking. Good listening requires some social nuances that you may not be aware of . Listening is also an active activity, one that takes attention and effort – whereas hearing may be considered passive. So, let’s break down what it means to actually be a good and active listener, using the examples above.

1. While it may be easier for you to listen while fidgeting or having your hands occupied, you may be giving off the impression that you are distracted, even if you are listening intently! The last thing you want is the person sharing with you to feel like you would rather be doing something else than listening to them.

2. It’s understandable that you might want to share a story about a similar experience or event while listening to someone – you want them to know you understand where they’re coming from! As a good listener, however, you must understand that no two situations are exactly the same, and even if experiences are similar, his or her take on the experience may be very different from yours. As well, when you respond to someone else’s shared experience with your own experience of a perceived similar event, the conversation then becomes about you not them, and this does not reinforce to the other person that you are truly listening to their needs. Respect the differences and try to understand their experience.

3. To reiterate the point above, you may have had similar experiences, but do you truly know exactly how someone feels? The person sharing with you may feel invalidated by hearing that their feelings are normal, common, or worse, not worth the time they are spending talking about them with you. In fact, the other person could very well feel that this exchange has now become about you and not about the information they’ve shared with you. Avoid saying you know exactly how someone feels, and instead seek to understand the intricacies of their unique feelings.

4. This particular behaviour might be a contentious point, because differences in culture and demographics can affect whether using supportive noises such as “uh-huh” and “mm-hmm” are appropriate as a listener. For some, supportive noises and sounds encourage a speaker to continue sharing and demonstrates a listener’s interest and care for the person and the subject matter. For others, these noises could be considered interruptive. Do your best to understand what is appropriate, respecting cultural differences.

5. If you are thinking of the next thing you will say as a person is talking, you are not giving the other person your full attention. Ultimately, the person you are listening to will likely appreciate that they’ve been fully heard versus receiving advice you formulated while multi-tasking, or not interested.

6. This is another contentious one: When you attempt to finish someone’s sentences correctly, the other person might appreciate the feeling of understanding, familiarity and closeness associated with your relationship in that moment. Get it wrong, however, and you run the risk of seeming interruptive and totally in left field about how the person feels. Finishing other people’s sentences can also be perceived as a sign that you are not being patient and respectful of the other person needing more time to articulate their thoughts into speech. Better to avoid finishing someone’s sentences unless you are very close with the other person and can accurately predict their thinking.

7. Never fear silence! Silence can allow you to collect your thoughts as an active listener in order to understand and give better advice, as well as encourage the speaker to share more about what they’re feeling.

Now that you have some tools to better equip yourself as a listener, test them out! See if you can pick up on your habits and traits as a listener, and how you can better develop this important skill – both for use in your personal life and the workplace.  Remember, to be a good listener, you need to be an active listener.

Do you still consider yourself a good and active listener? Were any of the behaviours surprising to you?